Introduction
Having 15 tabs open (and getting lost in them), spending more time looking for information on your computer or not being as productive as you d like are problems we ve all faced.
Today, there are many tools available to help you get more organized, but none quite like Notion! So, are you ready to discover this new tool?
What is Notion?
Notion is an "all-in-one workspace for your notes, tasks, wikis and databases". Simply put, it s a No-Code tool that helps you gain organization and productivity by capturing, sorting and organizing your ideas in one place.
With Notion, you can create very powerful things, especially with databases. It s the CRM (Customer Relationship Management) to use every day!
If you know how to use it, this tool can become a real asset to your organization, since you can store information and retrieve it in a very short time. It s a bit like a "second brain" 🧠
Why use Notion
As explained above, Notion is the "all-in-one" solution you absolutely must use every day to boost productivity.
The all-in-one solution
Having changed their way of thinking about the different tools to be used to work, the creators of Notion offer us a new way of getting organized.
But what does Notion actually do? Well, it s hard to say, since Notion does everything (or at least, almost everything). Thanks to this tool, you can close our 15 tabs and be left with just one: Notion.
Notion is :
- a note-taking tool
- writing software
- a project manager
- a spreadsheet
- a shared knowledge tool
- a database
- CMS
- a platform that facilitates collaboration
- and much, much more
So, with all that, how is it possible that this tool is at the top of its game in every respect?
Its strengths
Notion remains at the top of the game in every respect, because it s a tool that s easy to use. This ease of use means it s accessible to everyone, from developers to beginners.
📖 The blocks
Notion s main quality is its ease of use. Indeed, Notion works in the form of "blocks". Each element is a block that you can move as you wish to build your space, a bit like LEGO.
These blocks can be text, titles, a to-do list, a table, an image, ... any element and can be moved around to suit the layout you want.
🎨 The interface
Notion s designers have created a minimalist interface, reflecting its objective: ease of use of the tool. Controls are simple, understandable and easy to find for most users.
On top of this, the interface allows 100% customization of your space. There are no limits, and it lets you organize according to your desires, needs or personality.
🦾 The structure
Unlike other similar tools, Notion doesn t impose a structure. In fact, you can start from scratch and build your pages as you wish.
What s more, you can modify the structure whenever you like. For example, you decide that a block should be text, but later you want it to become a table - that s possible!
✍ Templates
Letting your imagination run wild can be destabilizing, which is why there are ready-made templates to help you, whether professionally or personally. Templates can come directly from Notion, or from the wider Notion community.
Once you ve duplicated the template on your space, you can customize it to your image!
ℹ Centralizing information
As we said earlier, Notion is an all-in-one tool, which means you can have everything you need in one place.
If your Notion is organized, you ll increase your productivity, a good point for managing your personal or pro projects!
👥 The target
Notion is a simple, easy-to-use tool that contains a huge amount of functionality. This point is important since it targets not only businesses, but also anyone for personal use.
On top of that, no matter how experienced you are with computers, the simplicity of the tool will allow you to learn how to use it in a fun and quick way.
🤝 Collaboration
On top of all this, Notion is a tool that enables complete collaboration. You can have your own personal space, and a space where all your team members can have access.
Pages can be shared with whomever you like, all securely.
👨💻 Project management
To get the most out of a project, Notion is the best solution.
- Its freedom of customization means it can be adapted to any project.
- Its collaborative capabilities enable you and your team to become much more productive on your projects.
- Notion s remarkable speed of execution saves you time on a daily basis
Creating a project on Notion
How do you create your project on Notion and boost productivity? The key is to be organized.
1. Create a dedicated space
Our organization starts with the creation of the page and menus. We need to distinguish between personal and professional projects.
So create a "Projects" space where you ll group together all your current projects, your ideas for these projects, completed projects, ... It s up to you!
2. Your objectives
Before each project, you need to define your objectives, so as to increase your efficiency.
Once you ve defined your objectives, make a list of checkboxes so you can visualize them and see how you re progressing.
3. Project stages
For each project, detail each stage of your project in a precise order to help you find your way around.
4. Tasks
Plan your tasks so you can get the job done on time and to deadline.
When a task is finished, look at how long it took you to complete it. Then you can plan your days around your tasks.
5. The structure
Since Notion doesn t impose a structure, you have to build it yourself, with your own logic. That s how you gain productivity: with organized pages.
Notion agencies
There are Notion agencies with members specialized in designing and creating a Notion space that suits you.
At Ouiflow, our members are Notion experts, having passed certifications proving our Notion knowledge and expertise. Ouiflow can therefore work with you to create your totally customized Notion space.
How can Ouiflow help you?
- Purpose and tree structure: we help you define the ideal workspace tailored to your business by conceptualizing a data model. We help you understand the data that is essential to your business and connect it in Notion.
- Set-upand design: consolidate applications, help you take control of your data and eliminate recurring tasks with Notion templates. This saves days of work and improves your productivity.
- Task automation: once you ve set up your personalized workspace, Ouiflow connects your database and tools with Notion. All this to make life easier for your teams and eliminate recurring low-value-added tasks.
- Notion training: to help you get to grips with your new tool by training your teams on Notion, so you re no longer dependent on an agency or third-party tool.
Conclusion
Notion is one of the tools of the future. More and more companies are adopting it, and maybe it s your turn!
Now you know more about Notion. The only limit is your imagination (and we know how creative you are) ! Want to giveit a try?
