Notion templates to organize your workspace
Do you want more structure in your Notion workspace? Whether you are a company looking for an all-in-one solution or an individual who wants to simplify the way you work, Notion has become a go-to tool for staying organized. To help you get the most out of it, we selected 5 Notion templates that will make you more productive and efficient.
1/ The task prioritization system
The task prioritization system is a key tool to meet a project's deadlines. Once you understand how it works, you can rank and manage the tasks of any project effectively. Prioritizing means evaluating the different tasks and deciding which ones to finish first based on urgency, importance, required resources and deadlines. The main goal of prioritization is to make sure the most important tasks are done on time.
Prioritizing your tasks also helps reduce stress, because you stop wasting time on secondary topics. To use this system well, you need a clear view of your goals and of the resources you have. You also need to know what each task contributes to reaching those goals.
2/ The client management system
Notion's client management system gives companies a simple way to keep track of their clients. Its easy-to-use interface gives companies quick access to client contact details and other useful data.
Its features simplify client management. Companies save time, increase productivity and improve their client relationships. You find a client in seconds and open their detailed record, without digging through paper files or large databases. Built-in analytics tools also let you track your key performance indicators and make informed decisions.
3/ The editorial calendar
Every organization that produces content needs an editorial calendar. It is a useful tool to plan and organize content so it is published in an orderly way. It brings consistency, by making sure topics are covered at the right time, and helps you allocate resources and teams better.
To build an editorial calendar, start by identifying the key topics, the relevant events and the goals of your content. Then assign deadlines to each piece of content and to the related tasks, such as research, proofreading or formatting. Finally, track progress with analytics to check that goals are met on time. With an editorial calendar, every necessary task gets done and you keep a regular publishing pace.
4/ The project tracking system
Notion's project tracking system is a complete tool, designed to help organizations manage and track their projects. Hosted in the cloud, it keeps teams informed of their tasks and helps them meet deadlines.
Notion lets you create detailed project boards with tasks, due dates, priorities, assignees, descriptions, attachments and more. Drag and drop lets you quickly move items from one category to another, and every task stays easy to find. You can also set up notifications so team members are informed of every change.
Notion also shows a project's progress in real time.
5/ Video embedding
To finish, let's go further with video embedding.
This feature lets you easily embed YouTube or Vimeo videos in your Notion pages. You can now watch educational videos or tutorials right from your notes while you work on your tasks. Your teams collaborate more easily on their different projects. Any Notion page can become an interactive learning space, where everyone shares knowledge quickly without leaving the platform. In a few clicks, your team shares videos that are useful to everyone.
Our take
These 5 Notion templates are a very good base to start with a clean workspace that is organized and simple to manage. Whether you are managing tasks, planning a project or creating content, they will make your work simpler and faster. They also adapt to every working style. Notion's strength is that it lets you customize your space to your preferences and needs, in almost any context. It is a valuable tool, whatever your job.
You now have everything you need to create a clean, organized Notion workspace.
To get started, we recommend reading our Notion guide, The ultimate beginner's guide to Notion (2022). It will help you take your first steps on Notion.
Good luck with your creative work. It is your turn now.